Facilitator+Info

=Information & Instructions for Facilitators= // Revised: {$revisiondate}user:claire.chun //

Thank you for volunteering as a session facilitator for the 18th Annual TCC 2013 Worldwide Online Conference! This year, the role of the facilitator is combined with providing moderator assistance, primarily because facilitators of the past have served both purposes simultaneously. We highly value your service and ask for your culminating facilitator experience at the end of the conference by completing the evaluation form located at the bottom of this page. Should you have any questions and/or concerns, you may contact Claire directly at claire.chun@hawaii.edu

Please review the following steps on being a facilitator.

 Recording link from March 26th training: ttp://bit.ly/16WMqkg
 * Step 1: Review the online orientation/training session for presenters/facilitators **

Please contact claire.chun@hawaii.edu if you require assistance


 * Step 2: Select your facilitation dates/times **


 * Review ** available presentation time slots located below and complete the form in step 2. Times are listed in Hawaiian-Aleution Standard Time (HAST). Click on the time in the left column of the timetable to see the times in other time zones.


 * Conference Timetables** (opens in new window)
 * @Tuesday, 4/16
 * @Wednesday, 4/17
 * @Thursday, 4/18

**Please use the form in Step 3 to make your selections using the Session ID**:
Example - tue01: tue=Tuesday, 01=session # Sessions with ** (facilitator) ** are open slots you can fill.

In order for your conference fee to be waived, we kindly ask for:
 * **3 hours** minimum of facilitation time;
 * There are 20-minute* & 40-minute time slots available;
 * It's best if you take a break between sessions, giving yourself time to switch to another session

* //**Note: The 20 min sessions are short and the presenter may not want an introduction, please ask them prior to the session. If they would like you to introduce them please keep it short.**//


 * Step 3: Complete Form **


 * Step 4: Register for the Conference **
 * After submitting the form above, you will receive an email with instructions on registering and the //**coupon code**// from Claire
 * Claire will add you to the "Timetables" above - please allow for 2 days to see your choices reflected in the program schedule
 * Following the "purchase" process in applying the coupon waiver ($0), you will receive registration information with an //**invitation code**// from Learning Times (please be aware that the email is not automatically generated but should be sent/received by the next business day)
 * Please be sure to edit your profile (add profile image) and participate in any social media events, conference interaction, etc.

The following final step is partitioned into 4 sections of your live sessions: 1) Before, 2) Start, 3) During, and 4) End. If at all possible, please complete the "Tech Check" ASAP.
 * Step 5: Review Live Session Tips **

**Before a Live Session begins: **

 * Find time to read a bit about the session you're facilitating and think about a question or two in the event of no questions being asked
 * Log onto your session at least 20 minutes prior to configure your audio (via "Audio Setup Wizard")
 * As attendees arrive, welcome them verbally or through the chat box and have them **//configure their audio//**

Ask the presenter(s) if they are:
 * Advancing their slides or would like for you to do it?
 * <span style="font-family: Arial,Helvetica,sans-serif;">Comfortable with manning the chat feed or would like you to do this?
 * <span style="font-family: Arial,Helvetica,sans-serif;">Holding questions until the end or during their presentation? *Be prepared to explain the "raised hand" function to the audience
 * **// If you do encounter technical difficulties, please email tcc@learningtimes.com help and provide a phone number. //** **// If you encounter network or other communication problems, the toll-free phone number to call is 1.888.222.9749. //** ||
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 1.1em;">10-Mintues Prior to Actual Start of a Session: **
 * **// Be sure your "Talk" button is activated and then deactivated after for the presenter(s) //**
 * **// Be sure to go through the preloaded slides for the audience members //**
 * //***Optional**// - As a way of keeping people's attention until the presenter is ready, use the "map" background located in the toolbar to ask (last icon) "Where are you currently located?"
 * Direct the presenter(s) to the "moderator tab" at the bottom of the chat feed for correspondence regarding time limits and/or any concerns


 * Start of a Session: **
 * When the presenter(s) is ready, click on "Record" (upper right-hand corner)
 * Keep the presenters' introduction brief as time is of essence and express thanks to the presenter on behalf of the TCC staff, University of Hawaii, and Learning Times
 * Express thanks for the participation of the audience members


 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 1.1em;">During the Session: **
 * Use the emoticons and the chat area to demonstrate to the participants the available tools
 * Monitor the chat feed and notate any questions/comments for the presenter at the end and remind audience members that all private chats are viewed by the moderators
 * Should an audience member become unruly or fail to turn off their microphone, you have permission rights to remove the participant from the session or turn off their mic (permissions menu in participant window next to user's name)
 * Kindly remind the speaker of their time via the moderator-tab for the remaining time at 10-minutes, 5-minutes, and 1-minute intervals


 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 1.1em;">End of Session: **
 * Thank the presenter on behalf of the TCC staff, University of Hawaii, and Learning Times
 * Encourage attendees to applaud using the emoticon function in the Participant or Chat panel
 * **Since the recording link will not be generated until everyone leaves the room, please be the last person remaining to close out the session. You may have "remove participant" found in the permissions menu next to the participant's name**

**<span style="background-color: #ffffff; font-family: Arial,Helvetica,sans-serif; font-size: 1.4em;">Step 6: Complete the Conference Evaluation ** Your assistance is greatly appreciated and in order to provide a better future experiences while hopefully retaining your valuable service, we kindly ask you to complete the following evaluation form //**after each session**//:

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 * <span style="background-color: #ffffff; font-family: Arial,Helvetica,sans-serif;">Mahalo hou (thanks again) for volunteering for this very important role! **